Book contents
- Frontmatter
- Contents
- Introduction to the series Geoffrey Yeo
- Preface to the Second Edition
- Acknowledgements
- 1 Introducing archive preservation
- 2 Understanding archival materials and their characteristics
- 3 Managing digital preservation
- 4 Archive buildings and their characteristics
- 5 Safeguarding the building and its contents
- 6 Managing archival storage
- 7 Managing risks and avoiding disaster
- 8 Creating and using surrogates
- 9 Moving the records
- 10 Exhibiting archives
- 11 Handling the records
- 12 Managing a pest control programme
- 13 Training and the use of volunteers
- 14 Putting preservation into practice
- Appendices
- 1 The National Archives Conditions for Loans policy
- 2 A conservation workshop
- 3 Compiling a Preservation Policy; an advisory template
- 4 UCL Library Services: Volunteer Agreement
- 5 Benchmarking entries: MLA
- Bibliography
- British and international standards relating to archive preservation
- Index
1 - The National Archives Conditions for Loans policy
from Appendices
Published online by Cambridge University Press: 09 June 2018
- Frontmatter
- Contents
- Introduction to the series Geoffrey Yeo
- Preface to the Second Edition
- Acknowledgements
- 1 Introducing archive preservation
- 2 Understanding archival materials and their characteristics
- 3 Managing digital preservation
- 4 Archive buildings and their characteristics
- 5 Safeguarding the building and its contents
- 6 Managing archival storage
- 7 Managing risks and avoiding disaster
- 8 Creating and using surrogates
- 9 Moving the records
- 10 Exhibiting archives
- 11 Handling the records
- 12 Managing a pest control programme
- 13 Training and the use of volunteers
- 14 Putting preservation into practice
- Appendices
- 1 The National Archives Conditions for Loans policy
- 2 A conservation workshop
- 3 Compiling a Preservation Policy; an advisory template
- 4 UCL Library Services: Volunteer Agreement
- 5 Benchmarking entries: MLA
- Bibliography
- British and international standards relating to archive preservation
- Index
Summary
(www.nationalarchives.gov.uk/information-management/our-services/
conditions-for-loans.htm)
Identifying items
Discovery, The National Archives’ new catalogue, provides information about our records. There are also many images of documents and parts of documents available online through the ‘Image Viewer’ on Discovery. When requesting a loan, the borrower must give details of the exact folio, or folios, to be displayed. If necessary, the borrower can make use of The National Archives’ research service in order to identify a suitable folio.
Timescales
• We must receive your application for a loan not less than six months prior to the opening date of the exhibition. This is to allow sufficient time for the necessary condition checks, paperwork, conservation, photography and mounting to be carried out.
• We will normally acknowledge your application within ten working days.
• The normal loan period is three months.
• Irrespective of the terms of the loan, the borrowing authority must return any or all of the exhibits at the written request of The National Archives.
• The National Archives reserves the right, at any time, not to proceed with a loan.
Suitability
The suitability of a loan will normally be assessed by Collection Care staff at The National Archives. In cases where we are unable to lend a document due to its condition, size, format or similar reason, we will suggest a good quality facsimile as an alternative.
The documents will usually be accompanied to and from the exhibition by a designated member of The National Archives’ conservation staff, who has absolute discretion to withdraw the documents on loan if dissatisfied with the conditions at the designated venue.
We do not usually lend more than ten documents to any one exhibition.
Costs
The borrower will be responsible for expenses incurred by The National Archives in making a loan, including:
• standard charges for staff time required for administration, conservation treatment, documentation, mounting, packing and couriering exhibition items as set out in the current Lord Chancellor's Statutory Instrument
• the cost of security negatives, microfilm, photographic or facsimile copies and insurance where required
• travel and accommodation for The National Archives’ staff member who accompanies the item; for security purposes, air travel will usually be at business class rate.
- Type
- Chapter
- Information
- Preserving Archives , pp. 225 - 230Publisher: FacetPrint publication year: 2013